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Atriina

HRMS Software and Mobile App Solution for Leading Healthcare Organization

This case study delves into the successful implementation of an advanced HRMS solution for a prominent healthcare organization in India. Discover how Atrina improved operational effectiveness by transforming HR procedures, streamlining workflows, and encouraging well-informed decision-making.

About Customer

Industry
-Healthcare
System Users
700+
Location/Country
India
As a leading healthcare organization in India, our client faced intricate challenges in managing HR processes efficiently. The existing systems lacked seamless integration, leading to data flow inefficiencies and operational bottlenecks. Atrina stepped in to enhance reporting, streamline operations, and provide an integrated HRMS solution.

01 Key Challenges faced by the customer:

Disconnected Employee Records: Managing employee data across disparate systems led to inconsistencies, making it challenging to maintain accurate and up-to-date information for effective HR processes.
Cumbersome Leave Approval Procedures: As Manual and paper-based leave request processes resulted in delays, impacting employee satisfaction and hindering efficient workforce management.
Risk of Compliance Violations: Manual handling of certifications and compliance documents posed a risk of non-compliance with healthcare industry regulations, potentially leading to legal consequences.
Inefficient Payroll Processing: The existing payroll system’s proneness to errors and delays created dissatisfaction among employees, raising concerns about accuracy and timeliness.
Limited Performance Visibility: The absence of a centralized performance management system hindered consistent tracking and evaluation of employee performance, impacting talent development and succession planning.

02 Our Proposed HRMS Solution:

HR Module Enhancement:

  • Employee Lifecycle Management
  • Attendance Tracking
  • Leave Management
  • Department Configuration
  • Shift Assignment

Payroll Module Optimization:

  • Payroll Structure Configuration
  • Salary Structure Definition
  • Salary Slip Generation
  • Additional Salary Slips

Business Process Automation:

  • Streamlined HR Processes
  • Automated Leave Approvals
  • Seamless Shift Management

03 HRMS Solution Features:

Employee Self-Service (ESS):

  • Employee Profile Access
  • Leave Request Submission
  • Payroll Information Viewing

Time and Attendance Management:

  • Integration with Biometric Systems
  • Online Timesheets

Performance Management:

  • Goal Setting and Tracking
  • Performance Reviews

Mobile Accessibility:

  • Access to HR services on smartphones and tablets.

Product Screens

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04 Implementation Process

Discovery and Planning:

  • Analyzed HR process requirements.
  • Developed a detailed implementation plan.

Configuration and Integration:

  • Configured modules for seamless integration.
  • Aligned modules with organizational HR processes.

Data Migration and Validation:

  • Migrated HR data with validation checks.
  • Implemented data mapping strategies.

User Training and Testing:

  • Conducted hands-on training sessions.

Executed rigorous Go-Live, Support, and Continuous Improvement:

  • Testing procedures.
  • Phased implementation with minimal disruption.
  • Provided post-implementation support.
  • Monitored and optimized the HRMS iteratively.

05 Technologies Used:

Frontend:

Backend:

Database:

06Business Advantages

  • Operational Efficiency:  Streamlined HR workflows, reducing processing time significantly.
  • Cost Savings:Achieved a 15% reduction in operational costs.
  • Data Accuracy: Improved data accuracy by 25%.
  • Real-time Decision-Making: Accelerated report generation for decisions, now 30% faster.
  • Employee Productivity: Boosted overall employee productivity.
  • Error Reduction: Marked reduction in errors through automation, resulting in a 15% decrease.
  • Employee Satisfaction: Noticeably improved HR service response times.
  • Scalability: Seamlessly accommodated organizational growth.
  • Compliance Adherence: Ensured robust compliance with industry regulations.

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